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| STUDENT GROUPS & ACTIVITIES |
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Starting a New COC Organization
The Council of Clubs (COC) has developed a process that allows for recognition of new organizations at University of St. Thomas. The members of COC base their decision on the demonstrated need for the organization at the University. The Office of Student Activities handles the administrative aspects of recognition and reactivation. |
Step by Step Guide for Organization Recognition
- Meet with the Director of Student Activities and/or COC Chair to discuss the proposed organization and its purpose, as well as to answer questions about the recognition process.
- Present to the COC Chairperson a packet of information containing the following items:
*A constitution or governing statement. (see Writing and Updating Your Constitution in this section of the manual)
*A roster of interested persons. The roster should list the person’s name, email address and contact number.
*A list of potential Officers.
*Name and contact information for the potential Organization Advisor.
- Once the packet of information is received by the COC Chairperson they will review the information and enter the proposal onto the agenda for the next regularly scheduled COC meeting.
- The petitioning organization’s leadership must attend the COC meeting and make a presentation for recognition by the Board of Directors. The Advisor must attend this meeting or send a letter representing his or her support of the petitioning organization.
- After deliberation among the Board of Directors, a motion to adopt a resolution of approval or disapproval of the application will be made and passed by a two-thirds vote.
- Upon approval, the aforementioned organization is eligible for all the benefits of membership.
- If the application for membership is not approved, the petitioning organization may re-apply the following semester.
After initial recognition, the organization must follow all procedures listed under the Yearly Reactivation Responsibilities section.
Note: If assistance is needed at any time in this process, the Office of Student Activities is available for consultation. |
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