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MARKETING COMMUNICATIONS
Request Marketing Services for an Event
This form is for requesting a University-sponsored event to be placed on the master calendar and to receive marketing support for University-sponsored events only.

Items in bold are required fields.
Event Title:
Name of Speakers:
   
- One Day Event -
Date: / dd / yyyy
Event Begin Time: hh  : mm
Event End Time: hh  : mm
 
- Multiple Day/Time Event -
If your event spans multiple days and/or has multiple scheduled times, please enter the full event schedule here:
Special Scheduling:
Location:
Room #:
   
Event Contact  
Name:
Phone Number:
Email:
         
Services Requested:
Accompanying Photo/Graphic:
(Photo must be high-resolution – 300 DPI.) Without a photo/graphic your event will not display on the UST Web site homepage. Email photo to Molly Shook, at shookm@stthom.edu, after submission of this form.  
Sponsor:
Cost per person to attend:
Is your event open to the public? No    
Short summary describing the topic & purpose of the event:


If you would like to request that the President of the University attend the event, please fill out the additional section below. Otherwise, you may scroll down pass the section to the submit button.
   
Request the President of the University be in attendance? Yes (fill out ALL the info in the section below)
No (scroll down and submit your event request)
   
Request the President of the University to attend the event
President arrival time:
President required for entire length of event?

Yes

No

President's wife to attend?
Invited:

Yes

No
Expected:

Yes

No
Attire:
Composition of audience (students, faculty, staff, other):
Size of audience:
Is President to speak? Yes No
If yes, please provide any special mentions or topics you wish to have covered:
Time allotted for speech (i.e., 10 minutes, 30 minutes, one hour)

Comments:
 



Event Marketing:
Submit the online form or send a Request for Event Marketing Services Form to the Marketing Communications Coordinator, Molly Shook, at shookm@stthom.edu. If you are filling out the PDF form, be sure to save a copy of the completed PDF to your computer, and then attach that saved copy to the email you are sending.

Timeline for Submission:

  • Submit a UST master calendar listing (one without event marketing or publicity services necessary) a minimum of 2 weeks prior to the event.
  • Request basic publicity services (newspaper calendar listings only) 3 weeks prior to the event.  Sandy Soliz, director of Communications, will contact you regarding your publicity request.
  • For a major University event that requires a poster/flyer, a direct-mail postcard or a more extensive publicity plan, please submit this form 6 weeks prior to the event. Sandy Soliz, director of Communications, will contact you regarding your publicity request.
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http://www.stthom.edu/Marketing/MarCom/_Communications_Office/Forms/Request_Marketing_Services_for_an_Event.aqf