• Log on to UST Connect, UST’s job posting system.
• Click on the “Click here to register!” link directly below the “Login” button.
• Type “University of St. Thomas – ‘insert your department’” in the “Find your Organization” box.
• If your department is listed, select it from the list. Click on “continue” and enter your contact information. All fields with an asterisk are required.
• If your department is not listed, click on the “Can’t Find Your Organization” button. Complete all required fields (marked with an asterisk in the “Employer Information” and “Contact Information” sections. The “user name” and “password” you create will be case sensitive. Keep this information in a safe location to log on to UST Connect in the future.

Existing Users –

• Log on to UST Connect, UST’s job posting system.
• Log on to the UST Connect sign on page using your user name and password
• Your profile page will be displayed. From this page, you can search for registered students seeking on-campus employment, post new jobs, and view previously posted/currently existing jobs for your department.

Create a Job Description

• Log on to UST Connect using your previously created user name and password.
• Select “My Jobs” at the top of your profile page.
• Select “New Job”.
• Fill in all required fields in the “Posting Information” boxes and any optional information you would like to include in your job listing.
• In the Position Type box, select both “Part-Time: On Campus” and “Work Study” by holding down the CTRL key on your keyboard while clicking on both categories.
• In the Applicant Type box, select both “Part-Time” and “Work Study” using the CTRL key.
• Select “Screen Applicant Types” in the Screening Options category. This will ensure that only UST students can view your job.
• Click “save” at the bottom of the job posting form to submit your position on-line.

Sample Job Description for a Student Assistant position 

Reactivate an Expired Job Description

• Log on to UST Connect using your previously created user name and password
• Select “My Jobs” at the top of your profile page.
• Select “Job List” from the drop down menu.
• Click on the job title that you would like to reactivate.
• Click on the “Copy Job” link above the posting information.
• Click “OK” on the “Copy this record as a new job?” prompt.
• The old job information will appear as a new listing. Edit any information that needs to be changed by clicking on the “Edit” link at the top of each box.
• Don’t forget to update the expiration date by editing the last box, “Posting Information”.

Remove an Existing Job Posting

• Log on to UST Connect using your previously created user name and password.
• Select “My Jobs” at the top of your profile page.
• Select “Job List” from the drop down menu.
• Click on the job title that you would like to remove.
• Click “Close Job” at the top of the page.

Below is a list of information you may want to find out about your candidate.

• Classification, major, & interests
• Does the candidate live on or off campus?
• If off campus, does he or she have reliable transportation?
• Does the candidate qualify for Work Study funding?
• What hours is the candidate available to work?

To find out more about the candidate’s skills and traits, you may want to ask questions centering around the following areas:

• Customer service
• Organizational skills
• Creativity
• Computer skills and other special skills
• Willingness to run errands across campus
• Willingness to learn new skills
• Willingness to help maintain office appearance
• Assertiveness and initiative
• Appreciation for punctuality
• Appreciation for protocol
• Ability to maintain confidentiality
• Interest in the position

After interviewing the applicant, remember to follow-up with the student informing them of hire or not.

Sample Interview Questions

Illegal Interview Questions

If allocated Student Worker funds to your student employment budget, you can hire students to work within your department.

How do I post a position?

If you would like to post a new position, you must create a job description online through the UST Connect system. If you have an existing job description in UST Connect, simply reactivate the job online. Instructions for posting, reactivating, and closing positions are located in the Advertising a Job section of the Supervisor Handbook.

Am I required to post my position on UST Connect?

Yes. According to Federal regulations, all available positions must be posted and accessible to all students.

I filled all of my jobs, and students keep calling. What can I do?

Your job posting will remain active and can be viewed by students until it expires or the Supervisor closes the job on UST Connect. Procedures to close a position are located in the Advertising a Job section of the Supervisor Handbook.

How do I know if the student I am hiring is eligible for Work Study?

Students are notified of Work Study eligibility in the Financial Aid Award letter.

Can I hire a student who is not Work Study?

Departments may hire non-Work Study students as long as they have the Institutional funds available to do so. You pay 100% of the wages for Institutionally funded students. Remember that only 25% of the student’s salary will be deducted from your Student Worker budget line when you hire a Work Study student. Employing a Work Study vs. a non-Work Study student will extend your Student Worker budget.

How many hours per week can my student employee work?

All students are encouraged to work a maximum of 20 hours per week.

• Work Study students may work up to 39 hours maximum a week or until their Work Study award is exhausted.
• Institutionally employed students may work 40 hours per week.
• International students may work up to 20 hours per week.
• Students may not work more than 8 hours a day.

Where do I get a time sheet for my employee?

Time sheets are distributed to supervisors by the Human Resources office. If you need an additional time sheet, please contact the Human Resources office at (713) 525-3142.

What happens if my student's time sheet is late?

Time sheets must be delivered to the Human Resource office on their due dates, in accordance with the Payroll Schedule. Late time sheets will be paid the following pay period. You should receive a payroll schedule from Human Resources at the start of each semester. Please share this time sheet with your students.

How much can I pay my employee?

Supervisors are responsible for setting individual pay rates. The rate should be reflective of the skills and experience required by the position. University rates vary from $5.15 to $7.00 per hour.

How do I give my student employee a raise?

Raises are not guaranteed and are determined by you. Raises can be given at your discretion on a per semester basis and can be based upon length of service and/or exceptional performance. Raises must fit within your student hourly budget allotment and take into consideration award amounts for Work Student students. Increases in pay rate should be noted on the student’s time sheet.

How do I know if my Work Study student employee is about to reach the maximum award?

It is the student's responsibility to monitor the Work Study award with you and your department. When a student is approaching the maximum Work Study award, the Financial Aid Office will contact the departmental Supervisor.

My student's Work Study money ran out, but I still need assistance, what can I do?

Payment beyond a student's maximum award is not guaranteed. Each situation will be reviewed and any one of the following options will occur:

• The student's financial aid package will be reviewed. If the Financial Aid Office has the ability to increase the student's work-study award, the student will be notified and will receive a new award letter.
• If the student is not eligible for additional Work Study funding, you can choose to continue employment through your Institutional budget. Your department will be responsible for paying 100% of the student wages, and you agree to pay the wages from your institutional budget. If you elect to continue the student's employment using your institutional funds, you must send an email to the Human Resources office.
• If the student is not eligible for additional Work Study funding and your department is unable to continue employment through your Institutional budget, or an approval to continue employment using Institutional funds has not been received by the Human Resources office, the student will have to be terminated.

Can I terminate my student employee?

Yes, a student employee can be terminated. Your student employee may be dismissed from the position if the student does not adhere to the Employment Agreement when hired. Please refer to the Resignation and Termination section of the Supervisor Handbook.

If you have any questions regarding on-campus employment, please contact the Career Center at (713) 525-3160 or via email at career.services@stthom.edu.