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713-525-3142
hr@stthom.edu

Staff

Department:      Office of Undergraduate Admissions

Reports to:        Assistant Director of Undergraduate Admissions

Location:           UST Campus

Schedule: 20 hours/week; M-W&F 9:00-2:00 (can be extended 30 or 60 minutes to include a daily lunch break)

The University of St. Thomas ( www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a Data Entry Specialist to support and serve the needs of the Undergraduate Admissions Office by performing a variety of administrative tasks as they pertain to the processing of undergraduate application documents. The University enrolls more than 3,700 students with its main campus located in Houston's Museum District.

Essential Duties and Responsibilities

  • Processing student admission decisions in student information system
  • Entering student scholarships in student information system
  • Adding appropriate service indicators to student records in student information system
  • Generating decision letters, scholarship letters, and scholarship certificates
  • Assembling letters and decision packages for mailing
  • Communicating with Assistant Director for status
  • Assisting in other labor-intensive projects as necessary
  • Perform other duties and team responsibilities as assigned.

Qualifications and Requirements

  • Experience with PeopleSoft Campus Solutions
  • Experience in college/university admissions, preferred but not required
  • Demonstrated critical thinking skills
  • Strong organizational skills with demonstrated attention to detail
  • Aptitude for learning new software systems
  • Proficiency in Microsoft Office Applications
  • Demonstrated ability to operate with limited supervision and effectively manage time
  • Bachelor's degree, preferred but not required

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a part-time position.  To apply please send a resume and cover letter with salary requirements to the email below. Please note incomplete applications will not be considered.

recruiting@stthom.edu

Human Resources – Ref: 1915

University of St. Thomas

3800 Montrose Blvd.

Houston, TX 77006

The University of St. Thomas is an Equal Opportunity Employer

Department: Institutional Advancement

Reports To: AVP, Development

Location: UST Location

 

The University of St.Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking Director of Development – Major Gifts. The University enrolls more than 3,700 students with its main campus located in Houston's Museum District. 

The Director of Development –Major Gifts for the University of St. Thomas will function as a member of Institutional Advancement fundraising team. The Director develops implements and evaluates comprehensive fundraising and advancement efforts for identification, cultivation, solicitation, and stewardship with prospective donors and donors as well as asks for gifts ranging from $25,000 to $1,000,000 + that align with the fundraising priorities of the university. Position may relate to other areas and serve as a liaison for specific priority areas including campaign. This position shall manage a portfolio of 120 prospective donors with the capacity to make a major gift. Position may require state and/or national travel.


Essential Duties and Responsibilities

  • Strategically develops and implements fundraising strategies for his/her portfolio of major gift donors and prospects;
  • Using established development techniques, supports and participates in a full complement of cultivation, solicitation, and stewardship strategies for a portfolio of major gift prospects which will support UST’s strategic priorities;
  • Leads the cultivation, solicitation, and stewardship strategies for donors and prospects;
  • Makes 100-120 strategic face-to-face visits and qualified contacts that lead to major gifts for academic programs, scholarships and other university priorities;
  • Works with the Advancement Communications to submit proposals and grant requests that lead to major gifts;
  • Market, solicit and close 1-2 planned gifts per year (simple bequests);
  • Work with volunteers, faculty members, and university administration in the cultivation, solicitation, and stewardship of prospects and participates as appropriate;
  • Achieves fundraising goals – individual, team and organizational;
  • Maintains accurate records of all activities in Peoplesoft; completes timely donor or prospect contact reports.
  • Participates in strategic planning, working with volunteer and advisory councils as directed;
  • Stewards alumni involved with major initiatives, to include follow-up visits as needed, and works creatively to successfully close pending solicitations.
  • Participates in development meetings as appropriate; attends events/special functions as required.
  • Coordinate with other development staff to provide input for fundraising proposals, annual stewardship reports, events, annual fund letters, alumni relations events, and donor acknowledgement letters.

Qualifications and Requirements

  • 3-5 years of major gift fundraising experience; track record of successful direct major gift ($25,000 - $1M) solicitations;
  • 8-10 years of successful development experience;
  • Demonstrates outstanding written communication skills to prepare and edit effective correspondence, proposals, and creative solicitation materials;
  • Strong oral communication skills to make persuasive presentations to individuals and groups;
  • Superior interpersonal skills;
  • Ability to implement fundraising activities, prioritize, and complete work in a timely manner despite many deadlines and competing requirements;
  • Demonstrated ability and willingness to work with the Institutional Advancement team and fundraising colleagues in a team-oriented environment;
  • Self-motivated;
  • Creative thinker with passion and high energy for the mission of UST.

Working Environment

Professional fast paced, dynamic office environment, committed to donor centered development

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as-needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a full-time, year round , benefit eligible position.  To apply, please send a resume, a cover letter and salary requirements to the email below. Please note that incomplete applications will not be considered.

recruiting@stthom.edu

Office of Human Resources- Ref: 2515

University of St. Thomas

Houston, Texas 77006

The University St. Thomas is an Equal Opportunity Employer

 

 

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Department: Administrative Computing & Institutional Research

Reports to: Assistant VP - Administrative Computing & Institutional Research

Location:  UST Location

The University of St. Thomas, a private university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a qualified professional to serve as a Research Associate.  The individual will report to the Assistant Vice President of Administrative Computing & Institutional Research.  The successful candidate will be responsible for:

Essential Duties and Responsibilities

  • Determining data requirements, data sources and data collection methods;
  • Extracting, analyzing and reporting data pertaining to admissions and enrollment demographics and trends;
  • Responding efficiently and accurately to internal and external requests and surveys;
  • Preparing periodic reports to local, state, and federal agencies, accrediting bodies and external agencies, including monitoring and analyzing reporting requirements from these agencies;
  • Recognizing, investigating and resolving internal data integrity issues;
  • Prepares spreadsheets and graphs to facilitate interpretation of data and assists in the preparation of narratives and reports on research results;
  • Performs other duties as assigned.

Qualifications and Requirements

  • Bachelor’s degree and/or equivalent work related experience required;
  • Advanced experience working with Microsoft Transact SQL
  • Experience working in relational database environments;
  • Strong quantitative analytic skills;
  • Excellent oral and written communication skills;
  • Strong attention to detail involving data and documentation;
  • Advanced experience with Microsoft Excel and Microsoft Access preferred;
  • Experience with the PeopleSoft software system and query tool preferred;
  • Experience in Higher Education is preferred.  
  • Understanding of Business Intelligence, OLAP, data warehouse/mining a plus;

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as- needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a full-time benefit eligible professional position with weekend work during peak periods.To apply, please send a resume, a cover letter and salary requirements to the email below. Please note that incomplete applications will not be considered

recruiting@stthom.edu
Office of Human Resources- Ref: 2615
University of St. Thomas
3800 Montrose - Houston, Texas 77006

The University of St. Thomas is an Equal Opportunity Employer

 

The University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a Director, Career Services and Testing.  The University enrolls more than 3,700 students with its main campus located in Houston's Museum District. The Director reports directly to the Assistant Vice President for Student Success.  The position oversees all aspects of the Career Services and Testing Center to include supervision and development of CSTC staff, budgetary management, student career development and test coordination. The Director works in accordance with the Catholic Basilian and University values of Goodness, Discipline, Knowledge, and Community.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Primary oversight of the Career Services and Testing Center and supervision of staff.
  • Prepare, maintain, and balance budget for Career Services and Testing Center.
  • Oversee career services including UST Connect, Student Employment Program, internship program, UST Insights, CSTC website, on-campus recruiting, job fairs and other career development events and activities.
  • Provide career services—including counseling, assessments, and workshops—to students and alumni.
  • Represent CSTC in marketing career services off campus and in collaborative efforts on-campus.
  • Establish business liaisons in order to build recruitment on campus.
  • Oversee the on-campus recruitment program.
  • Oversee the planning and implementation of job fairs and career events.
  • Oversee the university internship program.
  • Develop professional correspondence and marketing pieces.
  • Oversee usage of online system for job postings and resume postings.
  • Market career services utilizing the Career Services webpage, social media sites and campus publications.
  • Collaborate with the Office of Alumni Relations on the UST Insights program as well as to develop and maintain an alumni career network.
  • Oversee the delivery of testing services, including coordination of services for students with disabilities, make up exams, and correspondence exams.
  • Participate as a member of the Houston Area Consortium of Career Centers.
  • Execute yearly goals and any additional tasks assigned by the Vice President for Student Affairs, and/or the President.

 

QUALIFICATIONS AND REQUIREMENTS

  • Master’s degree required. Areas of study in counseling, student development, higher education, human resources or business preferred.
  • Minimum five years of experience working in a college career center and/or human resources environment.
  • Strong communication skills—oral and written.
  • Strong presentation skills.
  • Computer skills that include word processing, database, PowerPoint, and internet.
  • Excellent interpersonal skills.
  • Ability to work well with supervisory and support staff.
  • Supervisory experience.
  • Interest in working with students, faculty, staff of the university, as well as the professional business community.
  • Financial / Budget management skills.
  • Willingness to establish linkages through professional affiliations.
  • Counseling licensure preferred.

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.  

This is a full time, year round, benefit eligible position. To apply, please send a letter of interest with salary requirements and a resume to the email below. Please note incomplete applications will not be considered.

recruiting@stthom.edu

Human Resources – Ref: 2815

University of St. Thomas

Houston, TX 77006

The University of St Thomas is an Equal Opportunity Employer

 

 

Department: School of Nursing Success Center

Reports to: Director, Nursing Success Center

Location: UST Campus

 

The University of St. Thomas, a private university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a SON Nursing Success Coordinator. The University enrolls more than 3,700 students with its main campus located in Houston's Museum District.

JOB SUMMARY:

The SON Nursing Success Center Coordinator will provide a high level of administrative support to Nursing Success Center and to the NSC Director with a high degree of initiative and limited supervision. The Coordinator will help ensure efficient and effective outcomes for SON advising, retention, and student support programs.

Essential Duties and Responsibilities

Event Planning

  • Plan, coordinate, direct, and determine work priorities to insure the timely completion of all aspects of the NSC Schedule of Events (see attachment)
  • Develop yearly calendar of events in concert with NSC Director
  • Coordinate food, tables, room reservations, and decorations
  • Prepare flyers and all correspondence/documents for NSC events
  • Serve as liaison with all UST offices to ensure positive outcome of each event
  • Analyze and standardize procedures for improved efficiencies.

Database Management and Reporting

  • Manage and develop all aspects of the NSC database management system
  • Generate statistical reports of student usage at NSC for monthly Title V report.
  • Develop specific retention data reports as needed to support the SON outcome assessment plan
  • Develop calendar of reporting needs in concert with NSC Director
  • Maintain NSC budget
  • Initiate improvements in work process/environment.

Retention Program Support

  • Provide operational management support for SON retention programs
  • New Student Orientation
  • Academic Boot Camp
  • Peer Tutoring
  • Dean’s List Award Luncheon
  • HESI Exit Exam
  • Maintain a high level of confidentiality while serving as liaison between faculty and academic counseling specialist for those students who need assistance with critical thinking test-taking skills; who have study problems; or who need assistance with organizational skills, etc.
  • Collaborate with faculty to monitor/manage  student access to the SON academic counseling specialist based on the SON academic support plan
  • Coordinate the counseling process:
  • Schedule counseling appointments
  • Monitor student attendance
  • Provide essential documents – exams, exam keys – in a secure and confidential manner

Other

  • Serve as liaison between UST School of Nursing and Harris Health System to support event planning for Harris Health System functions held at UST
  • Interact with NSC customers toward effective problem resolution and assist with questions regarding policies, procedures, and operations of the area.
  • Anticipate the administrative support needs of the NSC and its director to ensure positive outcomes.
  • Provide overall operational management of NSC building services, equipment and maintenance repair, reimbursement, safety, and other administrative matters, in concert with SON Operational Manager
  • Provide a high accuracy of work outcomes by ensuring that all written materials are error free on documentation, such as event flyers, data collection, etc.
  • Assist the NSC Director with daily operational activities and with development of correspondence and essential communications with constituents via email and telephone
  • Ability to think independently and make decisions as necessary.
  • Other duties as assigned

 

Qualifications and Requirements

  • Associate degree or equivalent experience preferred
  • A minimum of 3 years of office related experience in a higher education environment with responsibilities for working with databases and records
  • Excellent software skills with demonstrated proficiency in Microsoft Office Professional 2010 (Word, Excel, Outlook, PowerPoint, Access) and Survey Monkey
  • Demonstrated proficient and accurate typing skills
  • A strong customer service orientation is vital to the success of the position
  • Abilities to handle multiple tasks with effective organization skills and attention detail
  • Results oriented with a focus on meeting deadlines.

PREFERRED EXPERIENCE:

  • Experience in baccalaureate and graduate nursing academic program support.
  • Knowledge of event planning and database management preferred.

 

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.  

This is a full-time benefit eligible position.  To apply, please send a resume, a cover letter and salary requirements to the email below. Please note that incomplete applications will not be considered

recruiting@stthom.edu
Office of Human Resources- Ref: 3115
University of St. Thomas
3800 Montrose - Houston, Texas 77006

The University of St. Thomas is an Equal Opportunity Employer

 

 

 

Position Title:  Coordinator of Internships and Recruitment 

Department: Career Services and Testing Center

Supervisor: Director of Career Services and Testing Center

 

Job Summary

The University of St. Thomas, a private university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a Coordinator of Internships and Recruitment.  The Director of the Career Services and Testing Center with the approval of the Assistant Vice President for Student Success, the Vice President for Student Affairs appoints the full-time, benefits eligible Coordinator of Internships and Recruitment. He/she reports directly to the Director of the Career Services and Testing Center and is responsible for developing job and internship opportunities for students and coordinating the on-campus recruiting program.

Essential Duties and Responsibilities

  • Oversee the broad function of recruitment and development of potential employers for the purpose of hiring UST undergraduates and graduates for full-time positions and internships.
  • Develop a marketing plan to engage employers in a collaborative recruitment program for full time positions and internships. Develop professional correspondence and marketing pieces.
  • Manage the university internship program working with faculty and employers to ensure legal and ethical policies and guidelines are met.
  • Coordinate internships for academic departments that do not have an established program.  Assist academic departments who have established internship programs, as needed.  Serve as liaison between established internships programs and academic departments.
  • Maintain, through campus publications and internet, correspondence with students, faculty, and staff regarding activities and special employment and internship opportunities available through Career Services.
  • Collaborate with the Office of Alumni Relations to develop and maintain an alumni career network.
  • Collaborate with the Cameron School, Graduate Student Association, and other graduate programs to establish positive linkages with Career Services.
  • Create and maintain employer databases.
  • Oversee the on-campus recruitment program.
  • Assist in the planning and implementation of job fairs, networking events, and career-related programs.
  • Deliver job search workshops to students.
  • Assist with resume reviews, mock interviews and other related job search student appointments.
  • Execute yearly goals and any additional tasks assigned by the Director of the Career Services and Testing Center, the Assistant Vice President for Student Success, the Vice President for Student Affairs and/or the President.

Qualifications and Requirements

  • Bachelor’s degree required (human resources, counseling, student personnel, higher education, marketing, public relations, communications, or general business preferred).  Master’s degree preferred.
  • Experience working in a college career services or human resources environment preferred.
  • Knowledge of CSO Interface System, preferred.
  • Strong communications skills-oral and written.
  • Computer skills that include MS Office, Excel, PowerPoint, Email, Internet, Publisher.
  • Excellent interpersonal skills.
  • Interest in working with students, faculty, staff of the university, as well as with the professional business community.
  • Willingness to work cooperatively with the members of the Career Services and Testing staff.
  • Willingness to establish linkages through professional affiliations.

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  Management, at the appropriate level, retains the right to assign and change the duties of any position at any time

This is a full time, year round, benefit eligible position. To apply, please send a letter of interest with salary requirements and a resume to the email below. Please note incomplete applications will not be considered.

recruiting@stthom.edu

Human Resources – Ref: 3215

University of St. Thomas

Houston, TX 77006

The University of St Thomas is an Equal Opportunity Employer

 

 

Department: Office of the President

Supervisor:   Special Assistant to the President

Location: UST Campus

The University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Executive Assistant to the President.

Summary

The purpose of this position is to provide administrative support to the Office of the President.  This position reports directly to the Special Assistant to the President.

Specific Duties

  • Collaborate, coordinating, and work closely with the Special Assistant to the President
  • Maintain President’s calendar and follow-up on details of events.
  • Schedule and organize activities such as internal/external meetings, speaking engagements, department activities, etc.
  • Maintain communication and provide support to the First Lady in her official duties.
  • Act as liaison with senior management team members and other departments as it relates to the Office of the President.
  • Act as the secretary to the President’s Cabinet and attend the monthly Cabinet meetings.  Prepare for the meetings and coordinate materials, presentations, and other items needed for the meetings.
  • Responsible for distribution of incoming/outgoing correspondence.
  • Accurately draft and prepare memos, notes to donors and other correspondence.
  • Maintain PeopleSoft database with President’s action items in regards to donors, etc.
  • Prepare arrangements and materials for President’s presentations, both on and off campus.
    • Assist with meeting preparations: coordinate media, IT needs, room reservations, catering, etc.
    • Process travel arrangements (flights, cars, hotel, etc.) for travel related to the President’s activities.
  • Prepare and process cash expense report reimbursement and credit card reconciliation, invoices for payment / fund transfer requests.
  • Preparations for monthly President’s Faculty Research and Scholarship Colloquium.
  • Maintain reservations for the Carol Tatkon Board Room and 1st Floor Link Lee.
  • Attend and assist at Board and Committee Meetings when needed.
  • Work closely with other staff in support of their activities related to the President’s office.
  • Responsible for duties related to the maintenance of the President’s Office to include ordering office supplies as needed, arrangements for copier paper, water/soda delivery, and general appearance of the office.
  • Perform other assigned projects and duties, as needed.

 

Desired Skills & Experience

  • Bachelor’s degree preferred, but not required.
  • 5+ years of administrative support experience at the senior executive level.
  • Advanced skills in Microsoft Office Suite; Word, Excel, and PowerPoint.
  • Ability to work with PeopleSoft systems is preferred.
  • Ability to work with minimal supervision.
  • Ability to take initiative and problem solve.
  • Willingness to accept additional responsibilities, as the need arises, and further develop in the position.
  • Strong verbal and written communication skills.
  • Excellent organizational skills, self-directed and motivated.
  • Ability to handle highly sensitive, confidential and non-routine information. Must maintain strict confidentiality.
  • Exceptional attention to detail.
  • Effective time management skills with an ability to manage multiple tasks and competing priorities.
  • Ability to display a consistent, professional degree of communication.
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task.
  • Ability to establish and maintain effective relationships with all levels of management and employees, including Board members, donors, volunteers, etc.
  • Must know how to deal with a variety of individuals in person and over the telephone.
  • Ability to solve problems and make decisions.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.

 

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a full-time benefit eligible position.  To apply please send a resume, a cover letter and salary requirements to the email below. Please note incomplete applications will not be considered.

recruiting@stthom.edu

Office of Human Resources- Ref: 3415

University of St. Thomas

Houston, Texas 77006

The University St. Thomas is an Equal Opportunity Employer

 

 

 

 

 

 

 

Department: Facilities Operations

Reports to:   AVP Facilities Operations

Location: UST Campus

 

The University of St. Thomas (www.stthom.edu), a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an experienced Manager of Capital Projects and Contracted Services.  The Manager of Capital Projects and Contracted Services assists AVP, Facilities Operations in the oversight of construction and/or renovation activities of contracted personnel in connection with university properties.  He/she provides support to the Maintenance  Manager in coordinating  the construction  and/or contracted  services with the building maintenance operations of a university building or buildings, assists in the planning of short and long range building repairs and renovations, participates  in the preparation  and monitoring  of the Facilities  Operations budget.

 

Essential Duties and Responsibilities

  • Assists the AVP, Facilities Operations in oversight of construction and/or renovation activities of contracted personnel as well as other contracted services
  • Participates in the development of ADA compliance; and building emergency procedures to include weather emergency planning and implementation    
  • Coordinates building utilization procedures  and policies with students, faculty, and staff as needed
  • Approve invoices and payment requests and recommends  payment for contracted work and/or Contracted services
  • Solicits cost estimates on projects as needed; reviews cost estimates for Special Work Requests; prepares reports for management's use in Facilities Operations
  • Inspects work sites, facilities, and/or buildings to ensure work is progressing as scheduled and meets established applicable codes and quality standards
  • Assist in the development, implementation and monitoring of preventative maintenance and quality assurance programs.
  • Assist in the development of priority system for emergency responses
  • May act as Maintenance Manager during Maintenance Manager's absence. Gain and maintain NIMS certification
  • Handles  routine customer  problems  and  acts as liaison between University departments and contractors.
  • Acts as the University's primary point of contact with the contractors.
  • Perform other job related duties as assigned

 

Qualifications and Requirements

  • Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than  one professional  discipline.  Bachelor's  degree preferred.
  • Requires a minimum of five (5) years of directly job-related    experience.
  • Must have or be able to obtain CERT and NIMS Certification.
  • Requires a detailed knowledge of a specialized or technical field. Work requires the direct application of a variety of procedures, policies and/or precedents.
  • The knowledge and/or technology used in the job changes periodically; occasional study and training is required.
  • Requires the examination and basic analysis of information that is not readily available some of which is highly technical or specialized, to arrive at solutions or recommendations and/or take appropriate  action.
  • Requires judgment to set priorities, evaluate results, and coordinate work with others. Activities and decisions are varied in nature, requiring the solving of both common and unusual problems.
  • Involves scheduling, supervision and evaluation of work as a manager or equivalent. Acts as focal point for recommending hiring/termination decisions performance management, and or budget management for contracted services. Responsibility of this job can include a large functional department or a smaller diverse area.
  • Work is performed both in an interior and exterior environment
  • Position requires moderate physical effort. Requires handling of average-weight objects up to 75 pounds, or some standing and walking. May occasionally require some stooping or bending.
  • Work environment involves exposure to physical risks that requires following basic safety precautions.

 

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as-needed basis.  The University retains the right to assign and change the duties of this position at any time. 

 

This is a full-time, benefit eligible position.  To apply, please send a resume, a cover letter and salary requirements to the email below. Please note that incomplete applications will not be considered.

 

recruiting@stthom.edu

Office of Human Resources- Ref: 3515

University of St. Thomas

Houston, Texas 77006

Department:  Human Resources

Reports to:    Associate Vice President of Human Resources

Location:      UST Location

 

Purpose of the job:

The University of St. Thomas, a private university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an HR Coordinator. The University enrolls more than 3,700 students with its main campus located in Houston's Museum District. Coordinate activities related to administering the University’s employee group benefits programs including annual enrollment, enrolling new hires, processing benefit election changes, reconciling billings and invoices, maintaining files on FMLA, STD, and LTD requests, interface with various carriers, and other specific benefit related programs and plans.   Coordinate HR initiatives related to wellness programs and events and coordinate the anniversary service award program.  Responsible for ensuring the required data is prepared for ACA reporting.

 

Essential duties and responsibilities:

  • Coordinate and facilitate the new employee paperwork and orientation as it relates to the HR Office;
  • Management of the open enrollment process.
  • Submit all new hires information into the online benefits system (Benergy).
  • Conduct new employee orientation; provide verbal summaries of plans and answer questions.
  • Send employees’ benefit selection to the various carriers and payroll department.
  • Maintain the benefits systems for enrollment, changes, and terminations in a timely and effective manner.
  • Maintain relationship with broker and carriers and serve as primary contact.
  • Send weekly check registers and refunds statements to Accounts payable for funding of the account.
  • Process FMLA claims.
  • Process all STD and LTD claims and have updated records of the employee’s status.
  • Reconcile and code all invoices and send to Accounts Payable for payment (Cigna, Metlife, VSP, ING, Guardian, Allegiance, UNUM, Aflac, Iron Mountain, Associated Services and Neopost. Resolve any discrepancies with billing.
  • Assist employees with all benefit related questions and issues.
  • Prepare reports as needed including all data and information for submitting the required annual ACA reporting.
  • Terminate employees from benefits and send information to carriers.
  • Send Allegiance information of terminated employees for COBRA administration.
  • Process all employee emergency payroll advances.
  • Ensure all benefit related and 403b plan files are properly maintained.
  • Event planning for the annual Wellness Fair and Tom Overton Award
  • Coordinate the anniversary service awards program and related activities.
  • Other duties as assigned.

 

Qualifications and Requirements

  • A minimum of two (2) years of experience in employee benefits.
  • Experience must include responsibilities for benefit open enrollment.
  • Working knowledge of PeopleSoft payroll and benefit features preferred
  • Thorough working knowledge of FMLA regulations, COBRA provisions, ERISA, and other benefit related regulations and laws
  • Thorough familiarity with employee benefit related terms
  • Proficiency in word-processing and spreadsheets, preferably Microsoft Word and  Excel
  • Ability to generate correspondence, format memoranda and produce mass mailings 
  • Knowledge of basic office equipment such as copiers and fax machines 
  • Excellent verbal and written communication skills
  • Ability to interact effectively with all levels of employees in a professional and courteous manner.
  • Ability to organize, prioritize, and complete multiple work assignments.
  • Must have a work history of managing multiple projects simultaneously
  • Demonstrated ability to maintain records and files in an orderly manner.
  • Constant deadlines; and due to the nature of this position any requested time-off must be scheduled around   major deadlines (e.g., annual enrollment).

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a full time benefit eligible position, to apply please send a resume and cover letter with salary requirements to:

 

recruiting@stthom.edu

Human Resources – Ref: 3615

University of St. Thomas

3800 Montrose Blvd.

Houston, TX 77006

The University of St Thomas is an Equal Opportunity Employer

 

 

 

 

 

 

 

 

 

Department:  Student Affairs

Reports to: Student Affairs Office Coordinator

Location: UST Location

 

Job Summary

 

The University of St. Thomas, a private university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking an Administrative Assistant (P/T 30 Hrs/week). The University enrolls more than 3,700 students with its main campus located in Houston's Museum District.  The part-time Administrative Assistant of Student Affairs reports directly to the Student Affairs Office Coordinator.  The position provides direct support to the Office Coordinator and also assists the Vice President for Student Affairs and the Assistant Vice Presidents in Student Affairs.

 

Essential duties and Responsibilities

  • Provide support and administrative services as directed by the Coordinator of Student Affairs.
  • Assist visitors to the Office of Student Affairs.
  • Operate the University I.D. card system.
  • Maintain the Office of Student Affairs forms and general supplies.
  • Maintain booking and contracting for certain areas of the University student center.
  • Ensure that meeting rooms are prepared for staff meetings and other meetings, including interfacing with dining services, media services, and facilities as required.
  • Execute special projects and other tasks as assigned by the Coordinator of Student Affairs.

 

Qualifications and Requirements

  • Three plus years of administrative experience.
  • Bachelor’s degree preferred.
  • Technical skills that include mastery of Microsoft Office, specifically Word, Excel, PowerPoint and Outlook.
  • Proficiency in Access, Publisher, Internet research and Website navigation;
  • Strong communication skills - oral and written.
  • Excellent interpersonal skills with strong interest in working with Student Affairs staff, students, and the University community at large.
  • Interest in learning and maintaining a thorough knowledge of University structures, policies, and procedures.

 

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  The University retains the right to assign and change the duties of this position at any time. 

This is a benefit eligible position, to apply please send a resume and cover letter with salary requirements to:

 

recruiting@stthom.edu

Human Resources – Ref: 3715

University of St. Thomas

3800 Montrose Blvd.

Houston, TX 77006

 

The University of St Thomas is an Equal Opportunity Employer

Faculty

The Cameron School of Business at the University of St. Thomas (UST) in Houston, Texas is inviting applications for a senior scholar to assume the Endowed Chair in Business Ethics.

The University of St. Thomas is a private Catholic University committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education.

The Cameron School of Business educates students of diverse backgrounds, teaching professional skills necessary for a changing global economy and instilling a deep appreciation for ethical behavior inspired by the educational tradition of the founding Basilian Fathers.  Small classes and a low student-to-faculty ratio assure individual attention. The Cameron School of Business has achieved accreditation of the Association to Advance Collegiate Schools of Business.

We seek an individual with a background in business, a doctorate in a relevant discipline, a distinguished scholarly record in the field of business ethics, and proven teaching excellence at all levels. The ideal candidate should be willing to build relationships with the university community, local business leaders, and colleagues in the field of business ethics. 

Applications should address the candidate's support of and ways he/she will contribute to the mission of Catholic higher educations with particular reference to Ex corde ecclesiae.  Applicants should consult and address Ex corde ecclesiae, the apostolic constitution "On Catholic Universities" of Pope John Paul II, in preparing their statement.  Ex corde ecclesiae is available at this link:

http://w2.vatican.va/content/john-paul-ii/en/apost_constitutions/documents/hf_jp-ii_apc_15081990_ex-corde-ecclesiae.html

The holder of the Endowed Chair of Business Ethics will report to the Dean of the Cameron School of Business. The incumbent will be assigned a tenure track teaching schedule of business ethics and related courses and will participate in and contribute to the activities of the Center for Ethical Leadership.  Academic rank of the successful candidate will be commensurate with experience and credentials. The appointment will begin Fall 2015.

The Center for Ethical Leadership at the University of St. Thomas provides a congenial and intellectually stimulating environment for ethics research and teaching that integrates the art and practice of leadership with Catholic, Basilian values, and applies them to professions, such as business, science and technology, education, medicine and nursing, criminal justice, public administration, among others.  The Center’s work aims to enliven the moral imagination of leaders in every area of human activity, elevate moral and ethical discourse in the professions and in civil society, and inspire lives of great purpose and ethical engagement.

Review of applications will start immediately and will continue until the position is filled.

To apply for this position, please send CV, statement of teaching philosophy, teaching evaluations, a sample of research paper, and the names, addresses, and email addresses of three references to:                                               

facultyrecruiting@stthom.edu

Human Resources – Ref: Chair Of Business Ethics

University of St. Thomas

3800 Montrose Blvd.

Houston, TX 77006

 

The University of St. Thomas is an Equal Opportunity Employer

 

Internships and Student Jobs

For information please visit Career Services.

The University of St. Thomas is an Equal Opportunity Employer

Registrar

Office of the Registrar  

Find information on class schedules and transcripts.
 

Learn more

Financial Services

Financial Services  

Read about tuition and payment information.
 

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University of St. Thomas - Houston, TX - Educating Leaders of Faith and Character
University of St. Thomas
The University of St. Thomas, dedicated to educating leaders of faith and character, is a private institution committed to the liberal arts and to the religious, ethical and intellectual tradition of Catholic higher education. St. Thomas is Houston’s only Catholic University and was founded by the Basilian Fathers in 1947.
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Houston, Texas 77006-4626
     
  713-525-3500
     

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