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| ACADEMIC ADVISING |
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Academic Records and Transcripts
Students admitted to the University with incomplete academic files must complete their files before the end of the semester they were admitted. Those who fail to comply with this requirement will be denied registration for subsequent semesters until the files are complete. |
Records
The Registrar of the University is responsible for maintaining official student educational records.
A student who questions an enrollment record (including a grade) as recorded in the Office of the Registrar has a period of one year, beginning with the end of the term in which the record was recorded, to challenge its accuracy. At the end of one year the permanent record will become the absolute record, and changes may not be made. |
Student Access to Records
Students wishing to review their educational records must make written request to the Registrar, listing the items they wish to review. Only records covered by the Family Educational Rights and Privacy Act of 1974 will be made available. The Registrar will respond within 45 working days of receiving the written request. |
Transcripts
Requests for official transcripts must be made in writing to the Registrar’s Office. By law, an official transcript may not be released without the student’s written request. The processing of a transcript request normally takes two working days and is generated at a cost of $6 for each official transcript, to be paid at the time of the request. No transcript will be released if a University hold exists on the student’s record. For a transcript to be considered official, it must bear the official seal of the University and the signature of the Registrar, and the envelope seal must not be broken. Only official transcripts are sent outside the University. |
Privacy Act Regulations
Under the Family Educational Rights and Privacy Act of 1974, the University is free to release information about students categorized as “directory-type information.” Students have the right to restrict the disclosure of this information by completing and submitting a Request to Prevent Disclosure of Directory Information form to the Registrar’s Office. This form must be files annually prior to the add/cancel date for the current term. Copies of the policies and procedures governed by this Act are also available for review in the Registrar’s Office or online here. |
The Solomon Amendment and FERPA
With reference to a change in the law: Institutions are required to provide directory information on students who are at least 17 years of age, upon request from representatives of the Department of Defense for military recruiting purposes. That information includes student name, addresses, telephone listings, date and place of birth, level of education, degrees received, prior military experience and the most recent school attended. |
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