1. Acceptable funding categories:
   • Travel for research or for presentation of research (see limitations in #3)
   • Equipment: At the end of the project, UST reserves the first right of refusal for the ownership of equipment funded through this program
   • Materials: photocopying, computer time and supplies
   • Supplies: chemicals, art products, etc.
2. Proposals will be awarded funding up to a maximum of $750 per project. However, under special circumstances, the committee reserves the right to exercise discretion to exceed this funding limit.
3. Funding for travel for presentation of research at a conference is allowed for authors. Travel for conference will be awarded up to a maximum of $750. However, under special circumstances, the committee reserves the right to exercise discretion to exceed this funding limit. 
   • Groups, defined as 4 or more student authors, attending a conference will have funds disbursed directly to the department chair/sponsor. It is the responsibility of the chair/sponsor to submit final expense reports. 
   • Departments requesting support for groups of student authors attending a single event are directed to the Chair of the URC Research and Travel Support Subcommittee (Dr. Michael R. Colvin at colvinm@stthom.edu) for instructions pertaining to travel support.
   • Documentation of the conference is required with the expense statement (including dates, location, hotel costs, registration costs, etc). Provide evidence of participation at the conference (copy of submitted abstract, conference program, etc). The committee reserves the right to make exceptions to these limits under special circumstances. 
   • You are encouraged to pay your own expenses and file for reimbursement after the fact.
   • Expense statements must be approved by the faculty advisor and submitted within 30 days from the end of the conference or research trip. Failure to do this will result in the grant being forfeited and the funds reallocated.
4. Please provide in your cover sheet any contributions provided by the department. In addition, funds provided by the student must be documented. This will help to determine total costs of undergraduate research at UST. Responsibility of faculty mentors.

 Responsibility of faculty mentors

• Faculty mentors are to assure that all guidelines are followed.
• Faculty mentors are to review and approve all proposals before submission.
• Faculty mentors are to review all expenses and submit them for reimbursement. Please note the 30 day time limit for reimbursement after travel is completed.

1. Click on the link to the Funding Proposal Document and download the Word document file. Save the file first and then complete the form.
2. Click on the link to the Budget Form and download the Excel document file. Again, save the file first and then complete the form.
3. Complete all parts of the two files (See detailed Instructions below)
4. Send a single copy of all completed forms to Dr. Michael R. Colvin via inter-office mail Box 162. Electronic submissions will also be accepted and can be forwarded to colvinm@stthom.edu
5. The student researcher, faculty mentor, and the department chair will all receive an acknowledgement of submission. If you do not receive this email within a week after submission, please contact Dr. Colvin. 
6. The student will be informed of the result of your proposal review via e-mail as soon as the committee has made a decision. A copy will also be sent to the faculty mentor and the department chair.
   

Please call Dr. Michael R. Colvin at x 5046 or via email mailto:colvinm@stthom.edu if you need assistance with this procedure.
 

Download the form and complete the appropriate parts. You fill in the Cost and the amounts provided by the Department and from Grants. The requested amounts and totals will be calculated by Excel.

• Covered Costs: Direct costs are for items used to complete the project or to prepare a report of the project's results. List the projected or actual costs, departmental funding, other grants received, any personal student costs and the amount requested. Student and faculty advisor's approval, implicit in the e-mail submission, attest that estimated costs were obtained from possible vendors. The department chair's e-mail approval attests that departmental amounts are correct.
• Materials and Supplies include consumable items such as office supplies, software, chemicals, etc. Printing Costs include copies of forms or materials and any publication or presentation costs (slides, overheads, poster supplies). Permanent Equipment includes any durable equipment or tests required for the completion of the project. Any permanent equipment purchased in part or whole with funds from the Undergraduate Research Committee will be located in the sponsoring department and the university has first right of refusal for the ownership of equipment funded through this program.
• Travel may be required to complete research procedures and to present research results. Please see Guidelines for Funding (above) for required documentation.