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A/V & Meeting Services

Instructional Technology Services (ITS) - Audio & Video Services is available for university events. Coverage for special classroom presentations and external events is available on a case-by-case basis. Audio & Video Services provides video recording, editing, conversion, duplications, DVD authoring and online streaming. The department also offers limited a/v support for sanctioned and approved events for the University of St. Thomas Community. For details and fees, please see our Service Request and Fees Guidelines.

Contact Info
To make a request, email
or call 713-942-3440.

  • Requests are handled on a first-come, first-serve basis and are not guaranteed. 
  • A minimum of five working days notice is required to adequately schedule requests. 

Note: Requests to facilities for room location do not provide or guarantee a/v services. All requests for a/v equipment and support need to be made through the A/V Services office with enough notice to adequately plan for the event needs and allocate personnel. Any applicable charges will be discussed at the time of planning, but you can refer to the following Service Request and Fees Guidelines (PDF) to get an idea of what your event may cost.

Services and Costs

We offer package pricing for events and special lectures that includes shooting, editing, rendering to DVD and online streaming of internal, sanctioned university events. 

Service is on a first-come basis and service is not guaranteed without advanced notification and confirmation. A minimum five business day notification is required.


  • Video Recording and Editing
    Video for special events, special classroom lectures and panel discussions for the UST community. Full-service, post-production is available which can involve editing, rendering to DVD and/or online streaming. 
  • Video Conversion and Duplication
    Conversion and duplication are available for copyright-free materials.  We are able to convert most formats to DVD.
  • DVD Authoring 
    Postproduction, compilation and other authoring services are available.  Contact us for more information.
  • Video Streaming
    Upon request, University-sanctioned events captured by Video Services may be posted on the Video Archive .  We may also upload non-copyrighted videos (or copyrighted videos with permission) for private use in Blackboard.     


See the Video Service Fees section of the Service Request and Fees Guidelines document. Other special circumstances may also incur charges.

Please plan ahead and make requests at least five working days in advance of the need.

  • Planning
    Charges are based on package or service level requested. Please email or call 713-942-3440 to discuss your needs and applicable charges.
  • Rush Requests
    Requests for rush orders (any request with less than five business days notice) may be fulfilled when resources are available. Rush requests may incur an additional charge. 
  • Payment Options
    All work to be charged to a University account must be accompanied by a valid UST account number. Non-departmental services may be paid via cash or check.


Video Services reserves the right to refuse any order it deems to be in violation of the copyright laws of the United States. Reproductions of copyrighted work will not be made unless evidence of permission to do so is presented.

Limit of Liability
Submitting any film, video tape, audio tape, CD, DVD, slide, negative, publication, art for processing, reproduction or duplication of any kind constitutes an AGREEMENT by you that any damages or loss due to negligence or other fault by Video Services will only entitle you to replacement of like amount of unexposed film, tape or disc.

Except for such replacement, the acceptance by TSS – Video Services of any film, video tape, audio tape, CD, DVD, slide, negative, publication or art for reproduction of any kind is without other warranty or liability and recovery for any incidental or consequential damages is excluded.